Win Tenders in the Hospitality Sector: Laundry, Catering and more!

Winning hospitality tenders relies on a combination of experience and skill — both of which are needed in professional bid writers. At Hudson, we have an 87% success rate which means that we are highly skilled at winning tenders.

Many businesses, regardless of size, find that they simply do not have the time or ability to dedicate resources to train an in-house bid writing team. At Hudson, we have an expert bid team who are well-equipped to take on hospitality tenders.

So, if your business is based in the hospitality sector, we have some top tips for you!

Hospitality Sectors

As you may know, hospitality can be divided up into several sub-sectors. So, if your business falls under one or more of the following, rest assured that this blog is for you!

• Catering services
• Catering equipment
• Event services
• Entertainment
• Laundry services
• School services (school meals)

10 Top Tips for Winning Hospitality Tenders

1. Understand the tender requirements: Always check the details of the tender and ensure that you understand the full scope of the requirements. When responding to a brief, it is important to ensure that you have a full understanding of the scope and the expected response.
2. Research the competition: Always research the competition and familiarise yourself with the existing supply market. Understand the strengths and weaknesses of your competitors and make sure that you have an edge when responding to the tender.
3. Offer a unique solution: A tender is an opportunity to demonstrate your unique offering, so make sure that this is apparent in your response. Identify any unique advantages that you may have and emphasise how these can add value to the tender.
4. Tailor your response: Always tailor your response to the tender, ensuring that you fully address the requirements. Avoid generic responses and personalise your response to demonstrate how you can add value.
5. Response deadline: Ensure that you submit your response before the deadline to demonstrate your professionalism and commitment. Deadlines are important and if you do not respond on time you risk missing out on the opportunity.
6. Check referrals: Ask for copies of recent references as part of the tender process. Validate the authenticity of theses referrals as part of your due diligence process.
7. Adhere to the instructions: Always follow the instructions provided and provide the information in the specific format asked for. Do not deviate from the structure given as this suggests a lack of understanding and an inability to adhere to instructions.
8. Emphasise compliance: Demonstrate that you can meet all relevant legislation and compliance regulations. Having a solid track record of completing projects and adhering to the law is essential when submitting tenders.
9. Show a clear understanding of the issue: Demonstrate an understanding of the needs of the tender specification in your response. A clear understanding of the issue helps to demonstrate your ability to meet the needs and provide the needed services.
10. Consider costs: Ensure that your tender shows that your services are competitively priced and offer good value for money. Showcase any cost savings, tax breaks, or services that you are able to offer.

Where do I find hospitality tenders?

If you are looking for hospitality tenders that are relevant to your organisation, without wasting time, visit Hospitality Tenders. Hospitality Tenders is our tendering portal where you can find opportunities to grow your business.

Your subscription entitles you to 24/7 access to our online portal. The portal can easily be filtered by keyword, sector, location, and budget to save you and your team valuable time.

You will also receive a daily bulletin, listing all the tenders that we have uploaded each day. This means that you don’t have to log into the portal every day to find new business opportunities – they land straight in your inbox.

As part of your subscription, you are also entitled to 20 minutes of free tendering advice, once a month, via our Hudson Helpline.

How we can help!

Tender Writing

Once you’ve found the perfect bid for your business, send it our way. Our Bid Writers can take care of the whole thing for you they’ll even submit it on your behalf. They’ll let you know what they need from you, providing you with a full Tender Writing breakdown.

Tender Ready

Our Tender Ready 4-week programme is perfect for businesses that have never tendered before. A Bid Writer will work with you to ensure you have everything in place to tender successfully. Tender Ready offers your business:

• A 12-month subscription to one Hudson Discover
• Access to Global Bid Directors and Senior Bidding Professionals.
• An Organisation-wide Bid library, including 3 case studies, 5 CVs and policies.
• Additional flexible benefits. 

Tender Improvement

If you’ve been tendering but aren’t seeing success from your current efforts, our Tender Improvement package can help. Our Bid Team will assess your previous responses and tender documents. They will work with you to improve for future submissions. This package includes a 12-month subscription to a Hudson Discover portal and additional tendering development services. 

Tender Mentor

If you’ve written your tender response and need it double-checked for errors, Tender Mentor can help. A Bid Writer will proofread your work for any inconsistencies, grammar, or spelling mistakes. They will also ensure it’s in line with the specification before you submit it. This is a great way of improving your skills and understanding of how to polish your tender.

Contact us:

Contact us to find out how we can help your business SUCCEED!

Additional support:

Do you only require assistance with PQQs or SQs? We can help!

Submit the relevant information regarding the work you need, and we will provide a quote for the work agreed upon.

We provide support at all levels of the bid writing process, so if you simply need it proofread before you submit it, we can also help with that!

Our other divisions:

Vocal

Wanting to impress a buyer? Our creative content agency Vocal is always on hand to help!

Our Vocal team are never afraid to be heard – we’re a loud bunch!

From micro-businesses to large organisations, we provide ways to make your business stand out from the crowd. We can transform your bid into a professionally designed tender document!

Vocal specialises in:

• Copywriting
• Marketing
• Branding
• Websites
• Design
• Illustration

Alpha

Our online virtual learning environment for Education, Enterprise and Home Learners is currently being used to power our platforms – Tender VLE and Procure VLE (Coming soon).

We believe in learning at your own pace, wherever you are!

Find more helpful tips and advice in our blogs. We cover topics including:

• How to win a tender
• Tender Compliance: What does it mean to be non-compliant?
• Legal Services Tenders
• What is a Bid Writer?
• Writing winning bids
• 7 tips for tendering for contracts
• Tips for bid management
• Bid writing services
• The types of tendering procedures
• Writing bids
• Bid Writing Consultants
• Submitting a tender response