How outsourcing to a bid writing company can benefit your business

Using a bid writing company can help you win your next tender. You’re busy enough as it is running your business! Outsourcing your next tender to a bid writing company can greatly benefit your business.

Here are 5 ways a bid writing company can benefit your business:

1. Work with your business development objectives

A bid writing company can work with you to achieve your business development objectives. You should assess the bid proposals you have to prepare, the value of the contracts and consider your win rate. This will enable you to identify the level of effort and support you will need in order to be successful. You can then see the number of hours it will take. If you feel it’s more than you can afford to expand, outsourcing it can help you handle the workload.

2. Win you more work

Winning bids can be great for your business, obviously. A bid writing company can achieve this for you. The more contracts you win, the more experience you will have. The more experience you have, the bigger contracts you can go for. The bigger the contracts you go for, the bigger your business can grow! Securing a place on a framework or Dynamic Purchasing System (DPS) can help. They are a great way to help you secure a pipeline of work for your business. An advantage of this is that they can often run for years a time. This can help you see consistent growth within your company.

3. Allow you to focus on running your business

Outsourcing a tender response to a bid writing company can allow you to focus on the running of your business. Depending on the contract, some responses can take weeks or even months. Can you afford to have your team juggling this as well as their current role? Are you able to continue with the day to day running of your business taking this into consideration?

A bid writing company can save you time and resources when tendering for contracts. This can allow you to continue with business as normal. Your designated Bid Writer can even write, manage, and submit the tender on your behalf. You can then relax knowing your bid response is well taken care of and in good hands.

4. Experts in writing bids

A bid writing company does just that. It’s in the name. Therefore, you’d be right to assume that they are experts in what they do – writing bids. Their communication, writing and research skills are unparalleled. It’s their job to win you bids, and win you bids they do. They can work alongside your business to develop high-quality, detailed tender responses.

What is crucial, is that you work with the Bid Writing Consultants. They don’t claim to be experts in your industry but in writing bids. Therefore, they will need your input for industry and technical responses about the running of your business. If you give them all the information they require, this can help them write you a winning bid.

5. Have a higher chance of success

Carrying on from the point above, using a bid writing company will result in a higher chance of success. Most bid writing companies will proudly note their success rates on their websites. You should take note of this. As it’s their full-time job to write bids, they will likely be more experienced than you in this respect. Thus, your chance of success will increase more than if you did it yourself.

What should I look for in a bid writing company?

Deciding whether or not to use a bid writing company is understandably a big decision. You may still be on the fence as to use them or not. They can offer you a range of services to suit all needs. Below are just some of the services you should look for in a bid writing company.

• Notable success rate

As mentioned above, while browsing your options for which bid writing company to use, take note of their success rate. Most will note this on their website. This can help you distinguish which are actually winning contracts for their clients, and the others that aren’t.

• Years of experience

Obviously, the more experience one has, the more likely they will be to succeed. When considering using a bid writing company, you should also note the years of experience they have. The more experience they have, the more likely they will know how to cater to a buyer’s needs.

• Offer more than just bid writing support

A good bid writing company will offer a plethora of tender support options. They could offer the following services:

Bid management

Your bid management process and approach are crucial to achieving winning results. In the majority of cases, buyers will require:

• High-quality written responses
• Evidence of qualifications and/or accreditations
• Case studies
• Company CVs
• Economic financial standing/business accounts
• Pricing documents

To bid or not to bid

To bid or not to bid? That is the ultimate question you need to think about before beginning your bid response. A bid writing company can refine your approach to the decision-making process. This can help ensure that you’re going for the right opportunities for your business going forward.

Opportunity tracking

Keeping track and finding the right bid for your business is an essential aspect. Ideally, you should be looking for a bid writing company that offers this as an option. This can help you streamline the whole process. Ideally, industry-specific portals that you can filter results via keyword, budget or location can tailor and optimise your search.

Our sister company, Hudson Discover, hosts 11 sector-specific tendering portals. They are easy to navigate, helping you save time.

Sectors include:

• Creative Tenders
• Healthcare Tenders
• Facilities Tenders
• Construction Tenders
• Technology Tenders
• Logistics Tenders
• Research Tenders
• Consultancy Tenders
• HR Tenders
• Finance Tenders
• Hospitality Tenders

Once you have signed up, you will have access to your own Account Manager. They can answer any questions you may have about the tender process in general. They can also offer support with an ongoing bid. You will also receive an email alert whenever new and relevant tenders are uploaded to your sector. There’s no reliance on inaccurate CPV codes, allowing you to find relevant opportunities for your business.

Writing, reviewing, and submitting bids

Bid Writers have great attention to detail and communication skills. These are essential in order to write you a winning bid. They need to be able to convey and explain your business in the most persuasive and effective way to buyers. This means they need to know how to communicate in a way the ensures you stand out from your competitors.

Their meticulous attention to detail will allow them to explain the details you otherwise would overlook. This is the type of thing buyers are looking for within a bid response. Particularly if they stick to the word/page/character counts. Buyers expect a thorough, detailed quality response. A bid writing company can help you achieve this.

A bid writing company can also review your previous submissions. They can point out what you could improve on helping you build on weak content. They can assess how it was/wasn’t in line with the specification and how to build on this going forward.

So, now you know how using a bid writing company can help you win a tender. It’s now up to you to take that step and start growing your business.

Our services

Tender Writing

Once you’ve found the perfect bid for your business, send it our way. Our Bid Writers can take care of the whole thing for you they’ll even submit it on your behalf. They’ll let you know what they need from you, providing you with a full Tender Writing breakdown.

Tender Ready

Our Tender Ready 4-week programme is perfect for businesses that have never tendered before. A Bid Writer will work with you to ensure you have everything in place to tender successfully. Tender Ready offers your business:

• A 12-month subscription to one Hudson Discover
• Access to Global Bid Directors and Senior Bidding Professionals.
• An Organisation-wide Bid library, including 3 case studies, 5 CVs and policies.
• Additional flexible benefits.

Tender Improvement

If you’ve been tendering but aren’t seeing success from your current efforts, our Tender Improvement package can help. Our Bid Team will assess your previous responses and tender documents. They will work with you to improve for future submissions. This package includes a 12-month subscription to a Hudson Discover portal and additional tendering development services.

Tender Mentor

If you’ve written your own tender response and need it double-checked for errors, Tender Mentor can help. A Bid Writer will proofread your work for any inconsistencies, grammar or spelling mistakes. They will also ensure it’s in line with the specification before you submit.

Discover Elite

Upgrading to Discover Elite can help optimise your tendering efforts – even when you’re busy. Our two new time-saving tools can improve your competitor awareness and success rate when bidding for a contract.

The Ultimate Time Saver package offers your business:

• A maximum of five tender breakdowns per month.
• An annual subscription to a maximum of two Hudson Discover sector-specific portals. This option can help businesses that overlap two industries such as Healthcare and Technology, for example.
• Pre-market and award engagement notices monitored on your behalf.
• Buyer portal management, including registration, password management, downloading documents and assessing viability based on your bid or no-bid strategy.
• Weekly phone calls with your dedicated Account Manager to discuss viable tendering opportunities.

The Become a Pre-Bid Master package also includes:

• All of the above.
• Up to seven tender breakdowns per month.
• A Bid Strategy delivered by a Senior Bid Manager with a minimum of 5 years of experience. It will also be managed by our Global Bid Director.

Contact us to find out how we can help your business grow.

Find more helpful tips and advice in our blogs. We cover topics including:

• How to win a tender
• What is a Bid Writer?
• The tendering process
• Writing winning bids
• 7 tips for tendering for contracts
• Tips for bid management
• Bid writing services
• The types of tendering procedures
• Writing bids
• Bid writing consultants
• Submitting a tender response
• And many more.