Our Bid Writing Process – Explained

Initially, we recommend using our Hudson Succeed email address to outline the service that you require. If you currently have a tender that you require support with, you can attach the specification to this email. We will then contact you to assess the needs of your business. If you require our Tender Writing service, we will commence a full breakdown of the specification and provide an accurate quote. Once this is agreed, we can commence the work involved. Often, our Bid Writers will require access to your internal company policies and procedures to ensure that any technical questions are met with accurate and detailed responses. We offer five key services to support our clients. The full descriptions and bid writing processes involved in each service are outlined HERE.

Our team of Bid Writing Consultants will require access to information about your business that you may regard as personal or sensitive data. Therefore, we sign Mutual Non-Disclosure Agreements for all our clients, if required, to ensure that your data, including company names used in testimony, remains private.

In most instances, buyers will ask to see at least 2-3 years of financial accounts and relevant case studies. Some buyers also specify that you must turnover a certain amount in order to bid for the contract. This is to ensure that the winning supplier has the required resources to deliver the contract. However, some frameworks and tier two contracts allow more recently established companies to bid for subcontracting work and there are often smaller contract opportunities put out to tender. Information regarding supplier requirements can be found in the tender documentation.

We have 60 years of bid writing experience with clients across multiple sectors. Although we are not experts in one particular sector, we are experts in bid writing, which qualifies us to apply our fundamental knowledge to various industries. Our Managing Director, Jill Hudson, has been winning work for clients in the creative and technology sector for over a decade. See our Hudson Helpline page for a summary of sectors we have previously worked with.

Our Consultants offer a free telephone consultation to any business interested in our services. This can also be done via Skype, Zoom or other virtual meeting platforms. However, for those with more complex requirements, we can arrange to meet with potential clients at our UK Head Office.

We offer five key services, each of which has a dedicated brochure outlining the package and pricing.

Tender Writing:

Our Tender Writing service is based on a daily rate which starts at £450 [+VAT]. However, the length of delivery is subject to the specification of the tender and the work involved to achieve the deadline. For an accurate quotation, please get in touch and one of our Consultants will be happy to assess your tender specification. See our brochure for more information.

Tender Mentor:

Our guide and review service offers a chance to have your work double-checked by a second pair of eyes before the all-important submission. This service starts at £295[+VAT]. See our brochure for more information.

Tender Ready:

Tender Ready is perfect for businesses at the beginning of their tender journey. This service offers two pricing strategies for existing customers of our tendering portals and non-portal customers. £1995 [+VAT]. See our brochure for more information.

Tender Improvement:

Tender Improvement was developed to help businesses that are currently tendering but not seeing any success. This service offers two pricing strategies for existing customers of our tendering portals and non-portal customers. £1995 [+VAT]. See our brochure for more information.

Tender VLE:

Tender VLE is our training service. The platform consists of video-led masterclasses detailing various aspects of tendering, procurement and the bid writing process. The instructors are tendering experts with vast knowledge of both sides of buying and supplying. The best thing? Our introductory courses are completely free! Visit Tender VLE.

Our Consultants are highly skilled in creating compelling bids. However, for the technical requirements, our Bid Writers may need access to certain company documentation, for example, internal policies, processes, case studies and company CVs. This will be the same with all consultancies. Don’t worry if you don’t have these documents, we can develop and brand them for you.

In order for work to commence, we need a few details about your company and the tender that you wish to bid for. A good place to start is by emailing us with a few details of your business, how long you have been trading and which service you require. If you require our Tender Writing service, you can also attach the tender specification. Once you have submitted this enquiry, one of our Consultants will contact you as soon as possible to discuss the required service, the bid writing process and provide a quote.

Currently, we have an 87% success rate based on shortlisting and overall winning of the bids we have submitted. Recently, for one of our clients, we have a record-breaking 100% success rate, winning 5 out of 5 bids over a 6-month period. You can view these case studies in more detail on our testimonials page.

Our Consultants cannot offer advice as to how much you should quote for your services. This is because our clients are the best judge of their own service offering and profit margins.

Yes, we offer a full Tender Writing package as one of our five key services.

Yes, our Tender Mentor service offers a full guide and review of your existing bid to ensure that you have effectively answered all the requirements.

Yes, once we have worked together initially and gathered all the information we need, it is likely that the cost of future bids will be lower. This will depend on the specific contract that you wish to bid for and the complexity of the work. Contact us to arrange a free consultation.

Bid writing does not normally require clients and Consultants to meet in person, therefore, we can work remotely with a range of clients throughout the UK by corresponding over the phone and email. We do, however, have offices in Durham, London, Manchester and Florida in the USA should a meeting be necessary.

Yes, we can arrange a free phone consultation to assess which of our services would be most beneficial to you. Simply contact us to schedule a time and day that is preferable for you.

As part of our Tender Ready and Tender Improvement services, we offer full access to our internal Bid Designers. Our Designers can work within your brand guidelines or advise on strategies to ensure that all your documentation is consistent, professional and recognisable.